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• General Guidelines

  • Participate, engage and enjoy the Conference and all its activities, be prayerful always and open to God’s message, love and mercy.

  • Open-up and make new friends, love and respect all your brothers and sisters in the Conference.

  • Most adults you see serving in the Conference (at camp, transportation, hosts) are CFCA volunteers, be polite and thankful of their service and help.

  • Cigarette, alcohol and any illegal drugs is not allowed in the camp.

  • State FM CCs are encouraged to adopt a buddy-buddy system amongst their delegates to easily monitor movements, well-being and safety.

  • Everyone on site needs to have registered and tagged. Day Guests are not allowed in Cabins unless accompanied by an FM CC or adult Service Team.

  • Any concerns please report to your CC, the Conference email or contact any Service Team.

  • Important Contact numbers will be accessible via the Contacts Section of the website for CCs.

• Transport to, from and in-between the Camp(s)

  • Always wear seat belts during transport.

  • Follow instructions from designated drivers and service teams.

  • Don’t hesitate to report any concerns about vehicle safety immediately.

  • Any concerns please report to your CC, the Conference email or contact any service team.

  • Delegates staying at the other location, North Pine Lodge, due to limitations on transport, please be attentive to announcements about your arrangements on the day.

• General Camp Movements

  • Be cautious of uneven terrain and poor visibility.

  • Stay within the bounds of the 2 camp sites.

  • Access to the river and swimming pool is prohibited. Marked construction areas are prohibited.

  • Going outside of the designated 2 camp sites for personal errands is highly discouraged due to security and safety and is prohibited without prior advise and permission from a State CC or designated Security/EHS Committee, log in and out where required.

  • At night or dark parts of the day, use flashlights or LED torches, use designated walking routes where possible.

  • Refrain from running, be mindful of trees, pot holes, obstructions and tripping hazards.

• Registration, Linen and Kit Distribution

  • Follow scheduled registration times to avoid overcrowding.

  • Cooperate with staff and follow crowd management directions.

  • Lift and carry items safely, using ergonomic practices.

• General Sessions, Talks and Group Discussions

  • Respect the privacy and emotional space of others.

  • Designated facilitators will be available; approach them or your CC for support if needed.

  • Opt-out options are available; do not feel pressured to participate.

• Prayer and Meditation Sessions

  • Choose a comfortable spot and respect others’ space.

  • Feel free to leave the session if you feel distressed.

  • Support staff are available if you need assistance.

• Band, Praise and Worship Sessions

  • Use ear protection if needed to prevent hearing damage.

  • Sound and Stage Committee will try to limit the volume of various equipment and instruments to acceptable levels.

  • Take breaks to avoid prolonged exposure to loud sounds.

  • If you feel any discomfort or distress, feel free to sit down away from the crowd, or seek help.

• Sleep-over and Cabin Rules

  • Stay in your assigned cabins; swapping or sleeping in others' cabins is not permitted.

  • Familiarize yourself with the cabin’s exit routes.

  • Keep personal items in designated safe areas.

  • Provide ample space for general traffic, keep walkways and doors clear of bags or other personal items.

  • Follow instructions from staff in case of emergency.

  • Do not use any candles, open flame and non-compliant equipment in cabins.

• Food and Dining

  • Check food labels for allergen information.

  • Notify staff if you have any food allergies or dietary restrictions. Ensure your Conference ID has, by marking or sticker, identified your food allergy or restriction.

  • Follow the food safety protocols provided.

  • Sanitise or wash your hands before eating to avoid biological illnesses.

  • Put-away any dishes or utensils as instructed, throw rubbish in designated bins.

• Creative Performances, Cheers, Praise Parade

  • Follow all safety instructions from staff and facilitators. Do not hesitate to immediately report any hazards like tripping hazards, loose cables, obstructions, etc.

  • Ensure all your props, instruments and gear are securely set up and checked.

  • Rehearse adequately pre-Conference to prevent accidents during performances.

  • Read the Creative Guidelines in advance to avoid arguments or confusion.

  • Respect and love everyone participating; it’s only a friendly competition.

  • First aid will be available; report any injuries immediately.

  • Be humble in defeat and victory, prioritise friendship over competition.

• Group Games and Sports Competitions

  • Warm up properly and follow all safety guidelines. Do not hesitate to immediately report any hazards like tripping hazards, potholes, obstructions, etc.

  • Engage in activities mindfully and be cautious of unnecessary physical contacts.

  • Follow, adhere to and respect the gameplay rules and decisions of officials, coaches and facilitators.

  • Respect and love everyone participating, it’s only a friendly game.

  • Opt-out or choose non-contact alternatives if uncomfortable.

  • First aid will be available; report any injuries immediately.

  • Be polite and humble in defeat and victory, prioritise friendship over competition.

• General Arts & Crafts

  • Use tools and materials as instructed and provided by facilitators.

  • Be aware of any potential allergies to materials used.

  • Follow safe handling practices.

• Campfire

  • Stay within designated fire areas and follow safety instructions.

  • Only designated Service Team or YMCA staff can start or distinguish the Campfire.

  • Keep a safe distance from the fire.

• Contracting and Spreading Flu, General Medical Conditions

  • Do not hesitate to immediately seek help from your CC or First Aiders if you are feeling unwell, or have any discomfort or pain.

  • Use provided hand sanitizers and masks if feeling unwell with flu symptoms.

  • Optional testing kits will be available.

• Insect and Snake Bites

  • Stay within the designated bounds of the camp. River is off limits

  • Stay away from secluded, isolated areas where insects and snakes may be.in hiding

  • Use insect repellent and wear long sleeves and pants as required.

  • Immediately report any insect bites and seek first aid.

• Emergency Evacuation

  • Familiarize yourself with emergency assembly areas.

  • Follow crowd control measures and use clear exits.

  • Follow staff instructions during evacuation procedures.

  • Participate in regular evacuation drills.

• General First Aid

  • Do not hesitate to approach any First Aider, CC or Service Team if you feel unwell, or have some pain or discomfort.

  • First Aiders will be in green Hi-Viz clothing.

  • A designated First Aid tent is set-up and manned most of the time.

  • Emergency Contact numbers will be available in the Conference Website.

• Hosting & Billeting

  • Follow the host’s house rules and safety guidelines.

  • Communicate any concerns, hazards or emergencies promptly.

  • Keep emergency contact numbers handy.